Privacy Policy

1. Information We Collect

1.1 Personal Information You Provide

We collect information that you voluntarily provide to us when you:

• Register as a volunteer
• Register for our events or programs
• Contact us through our website
• Subscribe to our newsletter
• Participate in surveys or feedback forms
• Apply for partnerships or collaborations

This information may include:

• Full name and date of birth
• Email address and phone number
• Mailing address (city, country)
• Nationality and language preferences
• Educational background and occupation
• Skills, experience, and interests
• Emergency contact information
• Profile photos and event photographs
• Any other information you choose to provide

1.2 Information Automatically Collected

When you visit our website, we automatically collect certain information about your device and browsing actions:

• IP address and browser type
• Operating system and device information
• Pages visited and time spent on pages
• Referring website or source
• Date and time of your visit
• Cookies and similar tracking technologies

1.3 Information from Third Parties

We may receive information about you from third parties, such as:

• Social media platforms (if you connect your account)
• Partner organizations or institutions
• Event co-organizers
• References provided in volunteer applications

2. How We Use Your Information

We use the information we collect for various purposes, including:

2.1 To Provide and Improve Our Services

• Process volunteer applications and registrations
• Coordinate events and programs
• Communicate important updates and information
• Respond to inquiries and provide support
• Improve our website and user experience
• Develop new programs and initiatives

2.2 For Communication Purposes

• Send confirmation emails and updates
• Provide newsletters and promotional materials
• Share opportunities and event information
• Conduct surveys and request feedback
• Send administrative notifications

2.3 For Safety and Legal Compliance

• Ensure safety of participants and volunteers
• Comply with legal obligations
• Protect against fraud and security threats
• Enforce our terms and conditions
• Respond to legal requests and prevent harm

2.4 For Marketing and Outreach

• Promote our programs and initiatives
• Share success stories and impact reports
• Create promotional materials (with consent)
• Analyze program effectiveness

3. How We Share Your Information

We do not sell or rent your personal information. We may share your information in the following circumstances:

3.1 With Your Consent

We will share your information when you have given us explicit permission to do so.

3.2 Service Providers

We may share information with third-party service providers who help us operate our website and deliver services, including:

• Email service providers
• Web hosting companies
• Event management platforms
• Analytics providers
• Payment processors (for donations or event fees)

3.3 Partner Organizations

We may share information with partner institutions, schools, or organizations when collaborating on events or programs, subject to data protection agreements.

3.4 Legal Requirements

We may disclose your information if required by law or in response to valid requests by public authorities.

3.5 Business Transfers

If ORG Foundation is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

4. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit and at rest
• Secure servers and databases
• Regular security assessments
• Limited access to personal information
• Staff training on data protection

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

5. Your Privacy Rights

Depending on your location, you may have the following rights regarding your personal information:

5.1 Right to Access

You can request a copy of the personal information we hold about you.

5.2 Right to Correction

You can request that we correct any inaccurate or incomplete information.

5.3 Right to Deletion

You can request that we delete your personal information, subject to certain exceptions.

5.4 Right to Object

You can object to the processing of your personal information for certain purposes.

5.5 Right to Data Portability

You can request to receive your personal information in a structured, commonly used format.

5.6 Right to Withdraw Consent

Where we rely on your consent, you can withdraw it at any time.

To exercise these rights, please contact us at: info@theorgfoundation.com

6. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your browsing experience. Cookies are small text files stored on your device.

6.1 Types of Cookies We Use

• Essential Cookies: Required for website functionality
• Analytics Cookies: Help us understand how visitors use our site
• Functional Cookies: Remember your preferences
• Marketing Cookies: Track your browsing for advertising purposes

6.2 Managing Cookies

You can control cookies through your browser settings. However, disabling cookies may affect website functionality.

7. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law. Factors we consider include:

• The nature of the information collected
• Legal and regulatory requirements
• Ongoing relationship with ORG Foundation
• Resolution of disputes or enforcement of agreements

When we no longer need your information, we will securely delete or anonymize it.

8. Children's Privacy

Our services are primarily directed to individuals aged 15 and above. We do not knowingly collect personal information from children under 15 without parental consent. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.

9. International Data Transfers

ORG Foundation operates primarily in India. If you are accessing our services from outside India, please be aware that your information may be transferred to, stored, and processed in India or other countries where our service providers operate. We ensure appropriate safeguards are in place for international transfers.

10. Third-Party Links

Our website may contain links to third-party websites and social media platforms. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by:

• Posting the updated policy on our website
• Updating the "Last Updated" date
• Sending an email notification (for significant changes)

Your continued use of our services after changes are posted constitutes acceptance of the updated policy.

12. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

13. Consent

By using our website and services, you consent to the collection, use, and sharing of your information as described in this Privacy Policy. If you do not agree with this policy, please discontinue use of our services.